About Client:

A reputed Electronics & Optical Equipment Manufacturer with operations across multiple industrial locations in India was facing challenges in managing the procurement of key electrical components such as switchgear, cables, and control panels. The client’s annual procurement value for this category exceeded ₹90 Cr, managed through a mix of manual and semi-digital systems that limited cost efficiency and transparency.

Business Challenges
  • Manual Procurement Workflows: Time-consuming RFQ creation and vendor comparison delayed decision-making.
  • Limited Price Visibility: Fragmented vendor base resulted in inconsistent pricing across plants.
  • Lack of Transparency: No audit trail or centralized record of negotiations, leading to compliance challenges.
  • Inefficient Negotiation Cycles: High dependency on offline quotations and approvals extended purchase timelines.
Proctek’s Digital Solution:

The client adopted Proctek’s e-Negotiation Platform, built on Matex Technologies’ 25+ years of auction and procurement expertise. The system provided a unified and AI-driven interface to streamline sourcing and negotiation.

  • Key Enablers: Automated RFQs & E-Negotiation: Simplified vendor engagement and ensured competitive bidding within hours.
  • Digital Vendor Rating: Helped identify the most reliable suppliers using Proctek’s proprietary AI-backed scoring model.
  • Cluster Buying: Enabled cost advantages by consolidating electrical component purchases across multiple units.
  • Transparent Audit Trail: Every transaction, activity, and price change was digitally recorded for governance and compliance.
Result and Impact:
Metric Value (₹)
Starting Procurement Value ₹96,49,979.00
Final Negotiated Value ₹66,71,213.29
Total Savings Achieved ₹29,78,765.71
Savings Percentage 30.87%

Highlights:

  • Achieved ₹8.19 Cr direct savings within a single procurement cycle
  • Reduced negotiation cycle time by 40%
  • Enhanced transparency with complete digital audit trails
  • Improved supplier participation and compliance

Client Impact:

By switching to Proctek, the client gained real-time visibility and control across its multi-location procurement operations.

Both buyers and suppliers benefited from simplified participation, data-driven negotiations, and faster approvals.

“Proctek helped us reduce our cycle time and bring transparency to every negotiation. The cost savings achieved were beyond our expectations.” — The Client

Conclusion

This engagement showcases how Proctek enables enterprises to drive measurable savings and operational efficiency in high-value categories like Electrical, Electronics & Optical.
With its AI-powered negotiation engine, digital vendor rating, and cluster buying model, Proctek continues to redefine procurement excellence for modern enterprises.

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